Smartworking, video lessons, since the beginning of the year the world of work and the world of study have moved into the homes of millions of workers and students. Here are 5 tips to manage your time and increase productivity
Since the beginning of the epidemic and the consequent lockdown, many people, workers and students in particular, have seen their work and study habits transformed, starting with the methods of execution, such as smartworking and videolessons \ videoconferences, up to workplaces, mainly their homes. And you know, working and studying from home requires a greater dose of concentration to avoid the thousands of distractions that surround us.
Below you will find 5 useful tips to optimize your time and your productivity.
Maintaining concentration for a prolonged period of time can be somewhat complicated, especially if we work or study in our homes, where, of course, it is easier and more frequent to come into contact with various distractions. A method to help us not lose focus and efficiently manage the time available is, exists, and dates back to the 1980s: the tomato technique.
The tomato technique is a time management method invented by the entrepreneur Francesco Cirillo which involves the use of a timer and, consequently, to set certain limits within which to carry out the chosen activity. The name derives from the timers that were used in the kitchen for cooking food and which were often in the shape of a tomato. It involves 5 simple steps:
Obviously the timing can vary depending on the type of work you undertake: you can decide to concentrate and work hard for 50 minutes instead of 25 and take a 10 minute break. The purpose of the tomato technique is to optimize every available minute to increase one’s productivity and the quality of the chosen activity.
The smartphone is undoubtedly the source of distraction par excellence: countless applications absorb attention and energy and capture our curiosity by taking away precious time to devote to our study or work activities. Messages, notifications and calls ditto.
So how can we not get distracted and ignore the impulses of curiosity that the phone stimulates us? Eliminating the distraction itself. Often removing the mobile phone, hiding it in another room away from the workstation can help not to distract us. Very often, however, this technological tool is necessary for us to work or study: a call from the boss, a code saved in the notes, a word to look up in the online dictionary, there can be many reasons why our smartphone needs to stay in our workstation. In this case what to do? A very valid suggestion is to disable the notifications of unnecessary applications that could distract us, such as Instagram or Facebook, and keep active only those essential for our activity such as the e-mail box or Whatsapp.
Getting up continuously from our workstation means interrupting the flow of our work / study. This harms and negatively affects our productivity, disorients us, distracts us and we risk spending too much time. An ideal advice is to organize your workstation efficiently before starting our business: place the laptop, the study books we need, the water bottle, a thermos of coffee, snacks, any something necessary and complementary to our business and that avoids getting up continuously to reach it.
If there are other people such as brothers or roommates in our homes it is inevitable that there are noises with them that could easily distract our attention and concentration. In order not to be influenced by the confusion, a special technology was created through headphones, wireless and otherwise. It is called Noise Canceling, literally “noise removal”, and it is a mode present in some types of headphones that allows you to isolate the wearer’s hearing, muffle any noise until it is removed. Alternatively, it could be useful for concentration to always listen to low-volume music through headphones.
How many photos, videos, even commercials did we see during the lockdown showing people working in smartworking or studying in their underwear! Or shirt and tie on top, pajama pants underneath. Although pajama trousers may be more comfortable and comfy than a pair of jeans, this approach to work is not the most suitable. Our brain, in fact, will tend not to effectively distinguish the difference between the moment of rest, represented by the pajama pants, and the moment of work, represented by the shirt. This could lead to a decline in productivity. But be careful, the advice is not to give up comfort, t-shirts and sweatpants are as ideal as a blouse or a tie, the attitude that can make the difference is feeling comfortable with yourself and your clothing. You will see that a positive and well-being state of mind will increase focus and productivity.